# Organisational memory: the knowledge stays in the company

> Reviewed definitions, procedures and decisions in the company's own files, ready for a change of AI tool.

- URL: https://www.enter20.com/en/lab/memoria-organizativa/
- Español: https://www.enter20.com/laboratorio/memoria-organizativa/
- enter 2.0 — Practical AI, governed data, dashboards, automation and information systems for organisations that need to make better decisions.

Reviewed definitions, procedures and decisions in the company's own files, ready for a change of AI tool.

- Design: Proposed service, with no proven implementation in an organisation. This mock-up runs on fictitious data; it does not run AI or apply real permissions. Sample export based on OKF v0.2, consulted on 27/10/2026.
- Fictional data: Everything you see in the demos is fictional: the company «Alisio», the people, the amounts and the documents. Nothing leaves your browser.

## For management

### The problem

Every new starter or change of tool means explaining all over again how the company works. There are contradictory procedures and nobody knows which version has been reviewed.

### What it does

- Selecting authorised sources and turning them into Markdown context sheets.
- A person from the area resolves contradictions, corrects the draft and approves it, giving a reason.
- Each sheet keeps its sources, owner, version and review date.
- Sharing with each team the context that concerns it; withdrawing from use whatever has expired or is affected by a change of source.
- Exporting the example as Markdown or as an OKF package with sources and history.

### What you gain

- Designed to ease onboarding and handovers with reviewed knowledge.
- Keeping a shared standard across areas and tools.
- Keeping the context and taking it with you when changing AI provider.

### Try this

- In «Revisar» (review), compare the 30-day and 45-day notice periods and apply the rule currently in force.
- Correct the text, write the reason, confirm the check and approve the sheet.
- Look up the renewal and download the OKF package.
- Switch profile or simulate a change of source to see what stops being distributed.

## For IT leadership

### How it is built

- Markdown library with metadata, sources and history; storage and accounts under the company's control as the implementation goal.
- OKF v0.2 as the interchange format: concepts with YAML, index.md, log.md and sources included.
- ENTERBOX can contribute local document processing; organisational curation adds review, owners and maintenance.

### Security

- Permissions before building the context an assistant receives; the profile selector is only simulated in this demo.
- The sample policy excludes drafts, overdue reviews and sheets whose sources have changed.
- The portability of the format is no substitute for the company's own accounts, backups, permissions or an exit procedure. The exported package is not encrypted.

### Use of AI

The AI would propose drafts with sources; a person from the area would approve. Here the proposal and the query are deterministic simulations, with no calls to models.

### Operations

- Start with one bounded process and extend area by area with agreed owners and reviews.
- OKF is an evolving format. The x_alisio_* extensions and the distribution filters are specific to this mock-up.