The problem
Years of contracts, invoices and quotations on a file server. Nobody knows what is there, what is duplicated or what sensitive data it holds, and uploading it all to a cloud AI is not an option.
Lab · Administration and documents
ENTERBOX: the AI goes to the documents
A device in the office turns documents into searchable information, with local processing and the sources in view.
Pilot Pilot in a services SME: inventory, local PDF/OCR extraction, master data and document viewer operational according to the documentation of 27/10/2026. The mock-up also illustrates proposed features; organisational memory and OKF are a separate case, at the Design stage.
Reading for
Fictional data Everything you see in the demos is fictional: the company «Alisio», the people, the amounts and the documents. Nothing leaves your browser. The interactive demos keep their interface in Spanish, as built.
For management
What it does
- Inventory of the server without modifying the originals.
- Local PDF/OCR text extraction, master data and a viewer for the cited document in the pilot.
- The mock-up shows a proposed traffic-light rating and three levels: metadata, local content, and cloud with recorded authorisation.
- Classification proposals and their approval are simulated with fictitious evidence.
- Organisational memory extends this approach with curated, portable context; it is listed separately as Design.
What you gain
- Designed for knowing what is there and locating the evidence.
- Consulting structured information alongside its source document.
- Deciding what is processed locally and what would require additional authorisation.
Try this
- Go through the traffic-light rating folder by folder.
- Try to switch on the «nube» (cloud) level and see what it asks for.
- Approve or reject a classification proposal.
For IT leadership
How it is built
- Mini PC with Ubuntu Server, PostgreSQL, PDF/OCR extraction and a local query portal; remote administration through Tunnel and Access.
- Reading throttled by schedule, resources and temperature to limit the impact on the office.
Security
- Encrypted disk (LUKS2 with TPM2) and Secure Boot; SSH with key only.
- Source mounted read-only; separate database roles for ingestion, review and querying.
- No content goes out to a cloud AI without recorded authorisation.
Use of AI
Local PDF/OCR extraction active. The assisted classification and the cloud authorisation in this mock-up illustrate the design; they are not evidence that a model is used in the pilot.
Operations
- Layered backups and decisions recorded as ADRs; an adaptation of the remote backup is still pending according to the documentation of 27/10/2026.
- The figures, logs and controls shown here are fictitious.
Built for a services SME with a large volume of client documentation on its file server.
Request a demonstration
This Lab is a selection. The full catalogue, with guided walkthroughs for management and IT leadership, is shown in a private demonstration.